Booth Design
Standard In-Line Booths
The back wall of the display is limited to 8' in height and a depth of
4'. All display fixtures and accessories,
(including but not limited to book racks, instruments and foliage) over 4'
in height, not to exceed 8' maximum, must be confined to that area of the
exhibitor's space which is within 4' of the back line. Display material in the remaining 6' of booth
space must not exceed 4' in height. Hanging signs are not permitted.
Multiple Standard Booths
In an exhibit that contains 3 or more linear booths (30 feet or more),
the interior booths are permitted to contain display material over 4' in height
- with a maximum of 8' in height - which must be confined to that area of
the exhibitor's space which is within 6' of the backline of the booth.
Sufficient "see-through" area must be provided so as not
to block the view of adjacent exhibits. The
end booths of such an exhibit must conform to the Standard Booth restrictions
of 4' display area from the backline of the booth. Hanging signs are not permitted.
No exhibit may span an aisle by roofing. Exposed, unfinished sides of exhibit backgrounds
must be draped to present an attractive appearance. If such draping is not ordered, the contractor,
with the approval of the Exhibit Manager, will install it and charge the exhibitor.
The aisles are the property of all the exhibitors; therefore, each exhibitor
has the responsibility to assure proper flow of traffic through the entire
show. Do not place your demonstration
areas on the aisle line of your exhibit if you expect many people to congregate at one time. Leave space within your own exhibit area to
absorb the majority of the crowd. This
regulation applies even if your exhibit booths are directly across the aisle
from each other.
Island Booths
In island booth units, bordered on four sides by aisles, the full cubic
content of the space may be used; however, all display material is restricted
to 16' in height and sufficient "see-through or walk-through" area must be
provided so as not to block the view of adjacent exhibits. Models or to-scale drawings of cubic content
exhibits must be submitted in advance to Exhibit Management for approval to
avoid problems during exhibit set-up. Hanging signs are permitted but are restricted to the 16' height limit.
Fire Department Regulations
Volative or flammable fluids, substances or materials of any nature prohibited
by city fire regulations or insurance carriers may not be used in any booth.
Regulations for Salt Palace Convention Center
will be included in the exhibitor service kit.
Carpeting
The exhibit hall is not carpeted. Exhibitors
are required to carpet their booths/displays. Aisles will be carpeted in dark green.
Labor/Furniture/ Rental Displays
Freeman has been appointed the general contractor
for the meeting. Forms for ordering
furniture, carpeting, rental displays and labor will be included in the exhibitor
service kit. Labor will be available
based upon advance orders from exhibitors.
Freeman
445 E. Glendale Avenue
Sparks, NV 89431
Tel: 775 355-4600
Fax: 775 356-6236
www.freemanco.com
Utilities/AV Equipment/Photographer/Florist
Desktop Visuals is the designed audio visual company. Contact Rick Frandsen at 801 359-5808 or email: rickf@desktopvisuals.com to place an order.
Electricity, water, drain, air, telephone, photographer, and floral order forms are available within the on-line service kits at www.freemanco.com
Service Kits
Exhibitor service kits are on-line at
www.freemanco.com
Discount price deadline date is January 25, 2008.
A complete set of forms for ordering the above
services are at this website. Exhibitors
are urged to take advantage of cost reductions offered by most contractors
for advance orders. Many services cost substantially more when ordered on-site.
Shipping Instructions
All freight charges must be PREPAID.
Freeman will handle drayage. Exhibitors who ship by van, motor freight or
air must send a copy of the bill of lading to Freeman. The services provided by Freeman will include
receiving crated shipments at their warehouse and storing up to 30 days; delivery
to the exhibitor's booth; removal, storage and return of empty crates and
containers; and removal of packed shipments from the booth and reloading same
on outgoing carriers.
Freeman will accept material beginning Tuesday, January 8, 2008 until Friday, February 1, 2008. Freeman will receive advance freight
and store it until set-up Friday, Feburary 8.
If freight arrives at the warehouse after February 1, a late
charge will be assessed to the exhibitor.
Warehouse freight should be addressed as follows:
Company Name/Booth Number
ABRF 2008
Freeman/Roadway Express
1234 South 3200 West
Salt Lake City, UT 84104
(to track a shipment, call 775 355-4600)
There are significant savings in shipments handled on a straight-time
basis and delivered to the
Salt Palace
Convention Center starting at 8:00 AM on Friday, February 8 addressed as follows:
Company Name/Booth Number
ABRF 2008
C/o Freeman
Salt Palace
Convention Center
100 South Temple
Salt Lake City ,
UT 84101
Phone: 801 534-6322
Fax: 801 534-6391
www.saltpalace.com
Union Regulations
Labor Source
Salt Lake City currently has a labor agreement with Local #99 to provide labor for display installation and dimanteling. Full time employees of the exhibiting companies, however, may set their own exhibits without assistance from the local. Any labor services that may be required beyond what your regular full time employees can provide must be rendered by the Local. Labor can be ordered in advance by returning the Labor Order Form, or on show site at the Freeman Service Desk.
Material Handling
Exhibitors may hand-carry their own materials into the exhibit facility. The use or rental of dollies, flat trucks and other mechanical equipment, however, is not permitted. Freeman will control access to the loading docks in order to provide for a safe and orderly move-in/out.
Gratuities
Tipping is expressly prohibited. This
includes such practices as giving money, merchandise, or other special consideration
for service rendered. Any attempt to
solicit a gratuity by an employee for any service should be reported immediately
to the exhibit manager and Freeman.
Safety
Standing on chairs, tables or other rental furniture is prohibited.
This furniture is not engineered to support your standing weight. Freeman
cannot be responsible for injuries or falls caused by the improper use of
this furniture. If assistance is required in assembling your booth, please order
labor on the order form and the necessary ladders and tools will be provided.
Use of Outside Contractor
Exhibitors who plan to have an exhibit service firm (other than the official
contractor) unpack, erect, assemble, dismantle, and pack displays must
notify Exhibit Management in writing, with a copy to Freeman by January 18, 2008, of the name of the service firm, address, and the supervisor(s)
who will be in attendance. The
service firm must notify Exhibit Management in writing of the names
of all full-time employees working on the show, and must furnish an
insurance certificate to Exhibit Management with a copy to Freeman, in the amount of
$1,000,000 liability to include property damage.
Indemnity
The exhibitor assumes entire responsibility and hereby agrees to protect,
indemnify, defend and save the Association of Biomolecular Resource
Facilities , FASEB, the Salt Palace Convention Center, Freeman Decorating Company and their officers, employees, and agents, harmless
against all claims, losses and damages to persons or property, governmental
charges or fines and attorney's fees arising out of or caused by Exhibitor's
installation, removal, maintenance, occupancy or use of the exhibiting premises or a part thereof, excluding
such liability caused by the sole negligence of the parties referred
to above. In addition, the exhibitor
acknowledges that the Association of Biomolecular Resource Facilities,
FASEB, the Salt Palace
Convention Center, and Freeman do not maintain insurance covering
the Exhibitor's property and that it is the sole responsibility of the Exhibitor
to obtain business interruption and property damage insurance covering such
losses by the Exhibitor.
Insurance
Exhibitors are urged to take out a portal-to-portal rider available at
a nominal cost on their own insurance policy protecting them against loss
through theft, fire, damage, etc.
