Exhibits must be of an educational character and relevant to the
registrants’ scientific and professional interests. ABRF reserves
the right, in its sole discretion, to accept or deny applications
for exhibit space and to allocate space among exhibitors. By
applying for exhibit space, an exhibitor agrees to adhere to all
conditions and regulations outlined below. Conformity with these
Rules and Regulations for this Symposium will be monitored by
Exhibit Management.
Each exhibitor is granted nothing more than a terminable license to
exhibit, subject to all the rules herein. If it is decided that an
exhibitor has failed to comply with any rule the license may be
terminated and the exhibit closed without notice. In all
interpretations of the Rules and Regulations, Exhibit Management's
decision is final.
Space Assignment
Space assignment will be made on a first-received (time stamped)
first-assigned basis, with priority given to
Platinum Corporate Sponsors,
second priority to Gold Corporate
Sponsors. Whenever possible, space will be
allotted according to the exhibitor's choice, but the final
arrangements will be determined by Exhibit Management in a way that
produces the most advantageous grouping of the exhibits. ABRF shall
have no liability if the space location assigned is not as
requested.
A 50-word description of products and/or services to be displayed in
your booth must be submitted. This information will be published in
the Meeting Program provided that the application and description is
received no later than October 29, 2007. If the description is not provided
by the deadline date only the name, address and booth number will be
printed in the Meeting Program. The description must be submitted
on-line. Instructions to key in this information will be included
in the exhibit space confirmation packet.
Corporate Sponsorship Application
Cancellation of Meeting
It is mutually agreed that in the event of cancellation of the ABRF
Symposium due to fire, strikes, government regulations, or causes
which would prevent its scheduled opening or continuance, then and
thereupon this agreement will be terminated and the ABRF shall
determine an equitable basis for the refund of such portion of the
exhibit fees as is possible, after due consideration of expenditures
and commitments already made.
Late Applications
Applications received after the
October 29, 2007 deadline will be listed in the Meeting
Addendum only.
Installation of
Exhibits
|
Friday, February 8 |
8:00 AM
– 4:30 PM |
|
Saturday,
February 9 |
8:00
AM – 4:30 PM |
Please note: Children under the age of 12 are not permitted in the
exhibit hall during set-up or dismantling of exhibits.
A labor crew will be available on set up day in accordance with
advance orders. Exhibitors are urged to order in advance all
services required. A complete set of service forms will be online.
All exhibit material must be unpacked by
4:30 PM on Saturday, February 9, to permit the removal of
empty crates and cartons from the exhibit area. Any exhibit not
unpacked by this time will be placed in storage and can be returned
only after the exhibits close on the first day of exhibiting, or
will be ordered set up by Exhibit Management and all costs incurred
will be charged to the exhibitor. No refuse, such as empty cartons,
may be placed in the aisles after the final sweeping of the aisles
in the exhibit area. Exhibitors are urged not to litter the floor
in the booths or aisles after the cleaning of the exhibit area since
time will not permit a sweeping of booths or aisles on opening
morning.
Crate Storage
Empty crates, boxes and cartons must be removed from the exhibit
area by 4:30 PM Saturday, February 9. These materials should be
nested as much as possible. "Empty" stickers, which must be placed
on all containers to be stored and returned at the
close of the exhibit, will be available
at the Exhibitor Service Desk. Containers or skids without the
"Empty" stickers will be considered refuse and disposed of. Crates,
boxes and cartons may not be stored behind booth backgrounds. Do
not store anything of value in crates going into storage.
Exhibit Dates/Hours
|
Sunday, February 10 |
10:00 AM - 5:00 PM |
|
Monday, February 11 |
10:00 AM - 5:00 PM |
|
Tuesday, February 12 |
10:00 AM - 3:00 PM |
Munch & Mingle lunch will be served on Sunday and Monday in the exhibit hall!
Security tape placed around the exhibits will be removed starting at 9:50 A.M. each morning. Please plan accordingly by
staffing your booth by 9:50 A.M.
As a courtesy to the participants and your fellow exhibitors, it is
requested that you open your exhibit on time each morning and staff
it throughout the day until the scheduled closing hour. Deliveries
or removal of equipment must be made before or after
exhibit hours. A pass must be obtained
from Exhibit Management to remove any material or equipment prior to
Tuesday, February 12. Once the exhibit opens Tuesday morning, nothing
may be removed until the exhibit is officially closed at 3:00 PM.
Exhibit Dismantle
|
Tuesday, February 12 |
3:00 PM – 10:00 PM |
No packing of equipment, literature, etc., or dismantling of
exhibits will be permitted until the official closing time.
Violators will not be invited to exhibit at future meetings. All
exhibits must be packed by 10:00 PM
Tuesday, February 12. IMPORTANT: To avoid
any damage to your equipment, please remain in your exhibit until
crates are delivered and labor is available. Watchmen are
appointed; however the Association of Biomolecular Resource
Facilities, FASEB Exhibit Management, the
Salt Place Convention Center
and Freeman cannot assume any
responsibility for loss of or damage to exhibits, equipment,
personal belongings, etc.
General Conduct of
Exhibits
The following practices are prohibited:
Exhibitors are requested to staff their exhibits with personnel
attired in a manner consistent with the decorum of the meeting and
knowledgeable in the products and policies of the company. Relevant
portions of the foregoing prohibited practices are applicable to
non-exhibitors at all times. Non-exhibitors may not solicit
business from scientific registrants or companies exhibiting.
The use of open audio systems is discouraged. Requests to use an
open audio system must be approved by the Exhibit Manager and the
exhibitor must agree to discontinue its use if the sound level is
deemed to be objectionable to the registrants or adjacent
exhibitors.
Location Relative to Other
Exhibits
Exhibitors may use the exhibit form to designate their preference
for location near other companies or their wish not to be adjacent
to or opposite designated companies. These requests will be honored
to the greatest extent possible.
Use of Animals
The use of live animals, photographs and other forms of visual
display of surgery being performed will not be permitted in exhibit
booths.
Use of the ABRF Society Name and
Logo
The use of the ABRF name and/or logo is not permitted on signs
inside or outside the exhibit area, or on descriptive product
literature, EXCEPT reference may be made to the meeting as the
"Association of Biomolecular Resource Facilities (ABRF) " (with
place and dates) on the exhibitor's advertising.
Distribution of Giveaways
Exhibitors will be permitted to distribute appropriate promotional
material and approved related items from the exhibit booth only.
Exhibitors distributing any material outside the booth (hotel lobby
area, etc.) will not be invited to exhibit at future meetings. In
keeping with the educational purpose of
the exhibit program, all such giveaways except literature, must have
prior approval of Exhibit Management and must conform to acceptable
and professional standards.
Give-away
form
