Exhibit Space Rental Fees

All booths are 10’x 10'.  Each in-line booth (bounded by a front aisle only) is US $2,100.  Corner booth (bounded by a front and side aisle) is US $2,200.  Exhibitors wishing to create their own island booths or requesting island space other than those islands that preexist on the exhibit floor plan will be charged the full cost of any booths deleted to create such island.

Rental includes 8' high dark green & teal back drapes and a 36" high side dividers and a standard (7" x 44") identification sign with company name.  The hall is not carpeted.  Exhibitors are required to carpet their booth/display.  Aisles will be carpeted in dark green..

A 50% deposit for each booth requested must accompany the application for space.  The balance due on the cost of space assigned must be paid on or before November 29, 2007.

Exhibit Space Application

Cancellation or Reduction

Exhibiting firms wishing to cancel space or reduce the size of their exhibit space are required to notify the Exhibit Management office in writing.  It is the responsibility of the Exhibitor to confirm that the cancellation has been received by ABRF.  Reduction of island space dimensions after assignments have been confirmed may result in relocation of the exhibit booth.  The date the written notice is received is considered the official cancellation date.  The cancellation fee is a percentage of the total booth fee (not just the deposit), and it will be processed at the conclusion of the Meeting.  It is assessed as follows:

• If space is cancelled or reduced between November 11 and December 10, 10% of the total cost of space will be retained.

• If space is cancelled or reduced between December 11 and January 9, the full deposit will be retained.

• When the cancellation occurs starting January 10 to the opening of the meeting, the company will be responsible for paying the full cost of the booth space.

Booth Relocation Policy

Every effort will be made not to relocate an exhibitor’s booth.  However, should relocation be deemed necessary, the exhibitor will be notified and offered the opportunity to relocate the exhibit or cancel with no further penalty.

Booth Sharing

The sharing of booth space is prohibited except:

• between division of the same company

• between companies co-marketing a product

Only the company name that appears on the application will be listed in the Meeting Program.  In the case of co-marketing companies, only the name of the company that appears on the application will be listed in the Meeting Program and only the co-marketed product can be exhibited in that booth space.

Accessibility for Persons with Disabilities

The representatives of each exhibiting company will be responsible for making their exhibits accessible to persons with disabilities as required by the Americans with Disabilities Act (ADA).  It is understood that ABRF will be held harmless by the exhibiting company for the failure of its representatives to comply with the requirements as stated in the Americans with Disabilities Act.  ABRF will make all reasonable efforts to accommodate persons with disabilities at the meeting.  Please call 301 634-7010 at least ten (10) days prior to the meeting dates.  This is in compliance with the Americans with Disabilities Act of 1990.

Exhibitor Badges

Online Exhibitor Personnel Registration

Exhibitor Personnel Registration Form

Guest of Exhibitors

Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area.  Badges will be made available to a limited number of exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting.  The Guest of Exhibitor badge will permit entry only to the exhibit area from Sunday, February 10 through Tuesday, February 12.  Guest badges will not permit attendance at scientific sessions.

Guest badges will not be processed in advance.  You may register Guests on-site starting Friday, February 8 and on Saturday, February 9 from 8:00 AM - 4:30 PM .    The Exhibitor Registration Help Desk will be open thereafter during the same hours as the exhibit dates.  These badges will be available for pickup by guests starting on Sunday, February 10.

It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

Social Functions - Hospitality Suites

Industry sponsored dinner, receptions, entertainment activities and/or meetings may not be scheduled in direct conflict with scientific sessions. Social functions are not permitted during lunch breaks while exhibits are open.

Marketing / Sponsorship Opportunities and Advertising

Marketing and sponsor opportunities form

Web Link

Your company will be listed on the ABRF 2008 Meeting homepage.  For only $175, you can incorporate your homepage address on the ABRF 2008 Floor plan and current exhibiting companies.

Just supply us with your company’s official address (URL) on the exhibit space application and we’ll do the rest! 

Exhibit Space Application

Exhibitor Presentations

As part of the meeting program, exhibitors will have an opportunity to host an Exhibitor Presentation.  Presentations will be scheduled Sunday and Monday after scientific sessions end at 7:00 P.M.   The presentation may be schedule for as long as needed at a cost of $1,000 per hour (includes a/v).  Requests are subject to approval by the ABRF Program Chairs.

New this year!   ABRF Corporate Sponsors have first option to reseve a slot.  Requests from Corporate Sponsors must be submitted no later than October 1, 2007.  Beginning October 2nd remaining requests will be assigned first-come, first-served basis. 

Presentations will not be permitted during the lunch breaks.  Munch and Mingle lunches will be served in the exhibit hall on Sunday and Monday.

The deadline to have an Exhibitor Presentation listed in the Meeting Program is October 29, 2007 .

Apply for an Exhibitor Presentation

Mail List Purchase Order